A new system has been built for reading various documents and creating templates for reading them later.
Needs
Many companies deal with large numbers of invoices that need to be entered into their accounting systems. This work is usually assigned to a specific person or accountant, who enters each line of the PDF invoices received. The work becomes long and monotonous, and human errors are inevitable.
To make the work easier and faster, a system has been built that reads PDF files and generates them in the format of the system the company uses. The information read this way is passed into the system, and there is no longer any need to type in every line by hand.
Benefits
Among the invoices entered, some keep recurring because they come from the same suppliers. For this case, the solution not only generates the invoices needed but also lets you create a template for a specific supplier's invoice, which is recognized every time. This way, the work requires minimal manual effort, because the system handles the hardest part.
When generating invoices, the solution ensures as few clicks and as much benefit as possible for each action. Generating invoices in the required format ensures timely transfer of information and reduces the likelihood of missed documents.
Solution
This new solution for reading PDF documents and creating their templates can be applied in various company systems and suits the accounting systems companies use. It lets you create the document format a specific system uses and use it for later documents. Optical character recognition (OCR) is used to put the right characters in their places.