Every area of business deals with large amounts of paper documents. Each time they are entered by hand, many errors or duplicate entries can creep in. Then there is copying and storing scanned documents. Most companies want to save as much time as possible and assign resources to the right work.
Terra IT offers a solution that can make the work easier, process paper documents much faster and keep them all in one place, accessible at any time.
Electronic document management is a rapidly expanding feature, as companies are computerizing and looking for innovative solutions that save time, improve processes and reduce errors and losses.
What is it?
Document digitization is a business management system feature that recognizes the characters of a scanned document and transfers them into the system as text, which can later be edited if needed. You can also create templates for scanned documents, so that documents of the same format are recognized, e.g. a purchase invoice, an order form, etc. E-documents are replacing paper ones, so the system can easily read the electronic version as well, and an electronic archive is then created to store these documents.
Electronic documents come in many kinds; the information read is stored in the system, so documents can be saved in several formats.
The concept of an electronic document is not new but broad: it covers not only ordinary documents in PDF, Word or Excel format, but also digitized documents that can be managed and filled in according to the templates created, with the option to change the information in a specific document.
Benefits
The benefits of this feature are visible right away: once an electronic archive information system is in place, time is saved on data processing immediately, and every additional system feature brings further advantages. Document digitization gives companies more free time that can be spent on other processes. With document digitization, no extra employees are needed to process documents, because the system does all the work and you only need to confirm that the information is accurate.
An electronic document is a document stored on a computer or another device that shows the document's data and is easy to send or, with the help of Terra IT systems, to edit.
An electronic document keeps the amount of information under control and makes entering supplier invoices easier. The time saved can be used for other company activities, improving processes and speeding up tasks
Applications
Document digitization is available in the systems Terra IT develops. As we strive to offer clients as much convenience and benefit from the system as possible, new and more convenient features are constantly being created.
Using this feature is as easy as using the others, so you can start working right away.
Electronic document management in an organization makes business processes easier to manage and ensures timely transfer of information and payment of invoices.
More about Terra Docs: www.terradocs.lt
Terra IT business management systems with document digitization:
- the Terra B2B supply chain management system www.terrab2b.lt;
- the Terra ERP production management system www.terraerp.lt;
- the Terra Project project management system www.terraproject.lt;
- the Terra Logistics transport and logistics management system www.terralogistics.lt.